During my junior high school’s reunion, Alfa and I were in charge of making the audio visual of the SMP PL Bintang Laut 50-year history and had it up and running on the giant screen. We have prepared a power point presentation with animation and music. I even rendered the power point presentation into MPEG and AVI because I didn’t know whose computer would be used to play the video clip.
It took me days to prepare the power point presentation. It was not as easy as I thought because I needed to choose the right soundtrack and made sure that the length and timing were perfect. Since I used power point instead of movie maker, I had to preview the slide presentation from the beginning not just from current slide to make sure that the soundtrack matched the slide transition. Rendering into MPEG also took around 10-15 minutes and sometimes I had to do it three or four times until I got it right.
On the first day of reunion, there was supposed to be a teleconference after the video clip. The person in charge of the teleconference said that he was ready and he has tried it in the morning. Since he said that he was ready for teleconference, I assumed the computer would be ready and I could use the computer to play the audio visual.
At noon while I was perfecting the audio visual, I decided to burn the movie into playable DVD. I just wanted to be prepared if anything unexpected happened.
When I arrived there in the afternoon, I found that the cable for the LCD projector was RCA cable and not VGA. If I wanted to use VGA cable, there was no sound cable near the projector. It was a dilemma, picture without sound or sound without picture. Fortunately the person in charge of the video brought a DVD player and the plug for RCA cable, I also had burned the video clip into playable DVD, so at the end the show was a success.
What did I learn from this experience?
- Be positive and optimistic, but be prepared for any eventualities.
- Always have a back up plan
- Do not assume anything – especially if the person in charge is not reliable nor responsible
- Coordination is very important to make an event successful
Learn and Grow!
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